Timesheets & payroll process
The Contractor Zone is Hudson's online timesheet portal. It’s a simple, secure and 'green' way to process your hours and pay. Please note to use this system, internet access and an email address is required.
Temp ID and Assignment Number
When you become a temp or contractor with Hudson, you’ll receive your Temp ID and Assignment Number to use on your timesheets. This helps us identify you for payroll purposes. Your Hudson consultant will provide you with your Temp ID and Assignment Number.
If you submit timesheets online via the Contractor Zone, your Temp ID and Assignment Number will be pre-loaded on your timesheets when you log in. If you submit timesheets via fax you must ensure that both your Temp ID and Assignment Number are included on these.
Timesheets need to be submitted by 5.30pm AEST every Friday. We’ll send you a text notification on Monday if we have not received your approved timesheet. Late timesheets are accepted for faxed timesheets up till 2.30pm AEST on Monday, or 7.30pm AEST Monday for timesheets submitted online via the Contractor Zone. If your timesheet is submitted after these deadlines you'll be paid for time worked in the next pay cycle.
If you are unable to log in to the Contractor Zone please contact the Customer Team on 1300 137 346. Please note scanned and faxed timesheets must include your temp ID, current assignment number and week ending date, your timesheet will not be recognised.
Ensure your fax machine confirms that your timesheet has been sent correctly (be sure it’s not in a fax memory for sending later which may miss the deadline).
Expense claims should not be included on your timesheet.
To make sure you are paid correctly, please ensure we have:
Your bank details
You can update these yourself online through the Contractor Zone once you have login details.
Your completed Tax File Number Declaration form
If we do not receive this, you will be liable to pay tax at the highest rate.
Details of your nominated superannuation fund
In the absence of a nominated fund your superannuation contributions are paid to our default fund Sun Super.
ABN and certificates of currency for insurance
If you are being paid as an independent contractor (i.e a company)
If you are using the Contractor Zone to submit your timesheets, you will receive your login before your timesheet is due. If you do not receive these, please contact your Hudson consultant or our Customer Experience Team on 1300 137 346.
Updating your details
To update your address or bank account details you can complete a Payroll Information Form and send it to the Customer Experience Team or you can do this online via the Contractor Zone.
Hudson’s default superannuation fund is Sun Super. You can choose a different super fund, or contribute to a fund by completing and submitting a Superannuation Choice Form with all appropriate fund documentation as listed on the form.
If you would like to salary sacrifice into superannuation, please complete the payroll deductions form and return to email@example.com
Please complete and return an authorised expense claim form with scanned receipts. Credit card or bank statements will not be accepted. When claiming expenses for travel more than six consecutive nights away from home you will need to complete a travel diary form. Scan this with your receipt and expense claim form and email to firstname.lastname@example.org
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